We build structured digital intake systems that eliminate incomplete client information, reduce admin time, and let your staff focus on what matters.
Clients submit complete, structured information before their first appointment.
Reduce back-and-forth before a consultation by up to 80%.
Every system is built with data protection compliance from day one.
We support your admin team — we do not replace them.
Most law firms lose hours every week chasing clients for missing documents and incomplete information. We fix that at the source.
Structured intake forms guide clients through exactly what information you need — before they ever set foot in your office. No surprises, no delays, no missing documents.
Client data arrives organised and formatted. No more deciphering handwritten notes or piecing together information from separate emails. Clean from the start.
We work alongside your existing team. The system handles repetitive data gathering so your admin staff can focus on client relationships and higher-value tasks.
We do not drop a system on your firm and disappear. We build, refine, and maintain it as your needs evolve.
A free 20-minute assessment of your current intake process. We map your matter types and identify exactly what information you need from clients upfront.
We build your custom intake system with conditional logic, POPIA consent notices, and direct integration into a clean data structure your staff can use immediately.
Your firm evolves. New matter types, new staff, changing processes — we stay on retainer to adjust and improve the system so it always works as you need.
No unnecessary complexity. No tools your staff will not use. Just clean, practical systems that solve the problem.
Once-off setup fee
A fully custom digital intake system tailored to your firm's specific matter types. Built with conditional logic so clients only see questions relevant to their matter — reducing confusion and ensuring you always get the right information.
Month-to-month · No lock-in
Your firm changes. Staff leave, new matter types arise, processes evolve. The monthly retainer keeps your intake system current and aligned with how you work — without you having to think about it.
Not included: Full rebuilds, document automation not in original setup, new staff training, or work exceeding 2 hours in a single month. These are quoted separately.
Automatically populate your standard letters, briefs, or agreements from client intake data. Quoted separately based on document count and complexity.
Not sure which option suits your firm?
We will assess your current process in a free 20-minute call and give you a straight answer. Book a Free AssessmentNot a generic software tool. Not a freelancer who disappears after setup. A dedicated partner who understands your environment.
We understand that law firms are conservative environments where trust matters above everything else. Our approach is to work with your existing processes and your existing staff — not to disrupt them. We move at your pace, explain everything clearly, and make sure your admin team is comfortable before we consider anything done.
We operate as a compliant data operator under POPIA. Every engagement includes a formal Data Processing Agreement. Client data is stored on encrypted platforms, access is restricted, and we have a documented breach notification process in place. We will answer any compliance questions before you sign anything.
If your managing partner or compliance officer wants to review our data handling practices before proceeding, we welcome that conversation. Transparency is not optional in our business.
We understand South African legal practice, POPIA, and the specific needs of local firms.
All client data stays in South Africa. No third-party overseas platforms handling sensitive information.
No long-term contracts. No lock-in. Cancel with one month's notice if we are not delivering value.
We include your admin staff from day one. They use the system daily — their input shapes how it is built.
Plain-language service agreement from the start. No legal jargon, no surprises, no hidden obligations.
We serve law firms only. That focus means we genuinely understand your workflows and pressures.
No hidden costs, no lock-in contracts, no vague quotes. Here is exactly what you can expect to pay.
Every firm is different. Let us talk before you commit.
Free 20-minute assessment — accurate quote with no obligation and no sales pressure.Book a free 20-minute assessment. We will tell you exactly how we can help — with no obligation whatsoever.
Johannesburg, South Africa
Serving firms nationally